outlook for mac marking messages as read

Outlook Marking Messages As Read How To Guides And

The keystroke is the same for both marking as read, and marking as unread in mail for Mac.

Doing this is also easy, simply select the email you want to mark as read or unread, then select Mark as Unread or Mark as Read respectively.

If you use other email apps and clients, or have a mobile device, you can use a Mark as Unread Mark as Read button in Gmail, and theres always the flag access to mark as unread or mark as read like on iPhone and iPad Mail, as well as the quick gestures for marking as readunread for iPhone Mail as well.

Drag the ReadUnread button set to the toolbar where your other buttons are jiggling When finished customizing, click Done.

Note that you must be viewing a message before you can customize the toolbar.

Note that real estate space for buttons on the Touch Bar is limited, so you may have to replace a seldom used button.

I am using Apple Mail and I have added buttons to the menu bar to allow the change of an e-mail message to Unread or Read.

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Tip Top 20 Books Add-ins More Quick Tip Index Random QA About Who has already read that message in our shared mailbox We have a shared mailbox at work where, amongst others, informational messages are coming in.

Usually they end up hanging there for days because nobody knows who has read it already and who hasnt.

Is there a way in Outlook to find out who have read the message You cannot directly tell who has read the message already but you can easily create a system for it with categories.

With an optional Conditional Formatting rule, the message can automatically show in an a different font setting, like for instance strikethrough, when you are the last one to mark it as read so youre directly reminded to delete it.

For instance a category named; Read by Robert If Jane is a coworker of mine and she opens the message, she can take a look at the categories assigned to the message and sees that Ive read it.

If Jane were to meet our other colleague, Joe, at the coffee machine, she can now notify him of not having read the message yet and ask him if he can do that as quickly as possible.

Now Joe takes a look at the message and sees that it has been read by both Robert and Jane already.

As there are only 3 people reading this mailbox, he can now safely delete this message without first needing to contact me.

Strikeout messages that have been read by everyone We can make the system a bit nicer by having Outlook automatically strikeout and color the message gray when the last person assigns hisher Read by category.

This would act as an immediate indication that this message is now safe for removal.

You can do this by creating a new Conditional Formatting rule; Select the Inbox folder of the shared mailbox.

Open your view settings; Outlook 2007 View- Arrange By- Custom Outlook 2010 2013 2016 2019 Office 365 (Classic Ribbon) View- button: View Settings Office 365 (Single Line Ribbon) View- Current View- View Settings Click the Conditional Formatting button.

In Outlook 2007 this button is called: Automatic Formatting Press the Add button.

Name the rule. For instance; Read By All Press the Font button.

In our example; Effects: Strikeout Color: Gray Press the OK button.

Add the following condition; Field: Categories Condition: contains Value: Read by Robert Jane Joe Of course youll need to modify the names to the names of your own teammates.

OK yourself out of the open dialogs and your view should take affect directly.

As these view settings are not shared, not even for shared mailboxes, each member of the team must make the above changes if heshe wants to apply the Conditional Formatting.

With this filter, you can apply a different display format to messages that have been marked as read by all your teammates.

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Outlook Marking Messages As Read How To Guides And

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